St. Clair Public School
Electronic Device Policy, Procedures,
And Information
St. Clair Public School Electronic Device Program
The focus
of the Electronic Device program at St. Clair Public School is to prepare our
students to become 21st century learners. To become a 21st
century leaner requires that technology is seamlessly integrated throughout the
educational program. Increasing access to technology is essential for the
future, and one of the learning tools of these 21st century students
is the Electronic Devices. The individual use of Electronic Devices is a way to
empower students to maximize their full potential and to prepare them for
college and the workplace.
Learning
results from the continuous dynamic interaction among students, educators,
parents and the extended community. Technology immersion does not diminish the
vital role of the teacher; in fact it can, and should, enhance the teacher’s
role in the classroom. Technology transforms the teacher from a director of
learning to a facilitator of learning. Effective teaching and learning with Electronic
Devices integrates technology into the curriculum anytime, anyplace.
The
policy, procedures and information within this document apply to all Electronic
Devices used at St. Clair Public School, including any other device considered
by the Administration under this policy.
Teachers
may set additional requirements for use in their classroom.
1. RECEIVING YOUR ELECTRONIC
DEVICE CHECK-IN
1.1
Receiving Your Electronic Device
Electronic Devices will be distributed each fall during first week of
school. Parents & students must sign and return
the Electronic Device Protection Plan and Student Pledge documents before the Electronic
Device can be issued to any student. The Electronic Devices Protection
plan outlines three options for families to protect the Electronic
Devices investment for the school district. Please review the Electronic Device
Protection plan included in this handbook.
1.2
Electronic Device Check-in
Electronic Devices will be returned during final week of school so they
can be checked for serviceability. If a student transfers out of the St. Clair
School District during the school year, the Electronic Device will be returned
at that time.
1.3
Check-in Fines
Individual school Electronic Devices and accessories must be returned to
the St. Clair Media Center at the end of each school year. Students who
graduate early, withdraw, are suspended or expelled, or terminate enrollment at
St. Clair for any other reason must return their individual school Electronic
Device on the date of termination. If a student fails to return the Electronic
Device at the end of the school year or upon termination of enrollment at St.
Clair, that student may be subject to criminal prosecution or civil liability.
The student will also pay the replacement cost of the Electronic Device, or, if
applicable, any insurance deductible. Failure to return the Electronic Device
may result in a theft report being filed with the Blue Earth County Sheriff’s Department.
Furthermore, the student will be responsible for any damage to the Electronic
Device, consistent with the District’s Electronic Device Protection plan and
must return the device and accessories to the St. Clair Media Center in
satisfactory condition. The student will be charged a fee for any needed
repairs, not to exceed the replacement cost of the Electronic Device.
1.4 Unattended Electronic Device Fine
Any Electronic
Device found unattended will be turn into the Public School office. A ten
dollar ($10) recovery fee will be assessed to the individual whom the Electronic
Device was issued to.
2. TAKING CARE OF
YOUR ELECTRONIC DEVICE
Students are responsible for the general care of the Electronic Device
they have been issued by the school. Electronic Devices that are broken or fail
to work properly must be taken to the Media Center for an evaluation of the
equipment.
2.1
General Precautions
o
The Electronic
Device is school property and all users will follow this policy and the St.
Clair Acceptable Use Policy for technology.
o
Only use a clean, soft cloth to clean the
screen, no cleansers of any type.
o
Cords and cables must be inserted carefully into
the Electronic Device to prevent damage.
o
Electronic Device
must remain free of any writing, drawing, stickers, or labels that are not the
property of the St. Clair School District.
o
Electronic Devices must never be left in an
unlocked locker, unlocked car or any unsupervised area.
o
Students are
responsible for keeping their Electronic Device’s battery charged for school
each day. If students use skin to personalize their Electronic Device they must
not take off any St.
o
Clair labels which must remain visible at all
times.
2.2
Carrying Electronic Device
The protective cases provided with Electronic Devices have sufficient
padding to protect the Electronic Devices from normal treatment and provide a
suitable means for carrying the device within the school. The guidelines below
should be followed:
o
Electronic
Devices should always be within the protective case when carried.
o
Some
carrying cases can hold other objects (such as folders and workbooks), but
these must be kept to a minimum to avoid placing too much pressure and weight
on the Electronic Device screen.
2.3
Screen Care
The Electronic
Device screens can be damaged if subjected to rough treatment. The screens are
particularly sensitive to damage from excessive pressure on the screen.
o Do not lean on the top of the Electronic Device when it is
closed.
o Do not place anything near the Electronic Device that could
put pressure on the screen.
o Do not place anything in the carrying case that will press
against the cover.
o Clean the screen with a soft, dry cloth or anti-static
cloth.
o Do not bump the Electronic Device against lockers, wall,
car doors, floors, etc. as it will eventually break the screen.
3. USING YOUR ELECTRONIC
DEVICES AT SCHOOL
Electronic Devices are intended for use at school each day. In addition
to teacher expectations for Electronic Devices use, school messages,
announcements, calendars and schedules may be accessed using the Electronic
Devices computer. Students must be responsible to bring their Electronic Devices
to all classes, unless specifically instructed not to do so by their teacher.
3.1
Electronic Devices Left at Home
If students
leave their Electronic Device at home, they are responsible for getting the
course work completed as if they had their Electronic Device present. If a
student repeatedly (3 or more times as determined by any staff member) leaves
their Electronic Device at home, they will be required to check out their Electronic
Device from the help desk for 3 weeks.
3.2
Electronic Devices Undergoing Repair
Loaner Electronic
Devices may be issued to students when they leave their Electronic Device for
repair in the Media Center. There may be a delay in getting an Electronic
Device should the school not have enough to loan.
3.3
Charging Your Electronic Device’s Battery
Electronic
Devices must be brought to school each day in a fully charged condition.
Students need to charge their Electronic Device each evening. Repeat violations
(minimum of 3 days-not consecutively) of this policy will result in students
being required to check out their Electronic Device from the Media
Center for 3 weeks. Second offense will result in the loss of Electronic Device
privileges for 3 weeks. In cases where use of the Electronic Devices has caused
batteries to become discharged, students may be able to connect their Electronic
Device to a power outlet in class.
3.4
Screensavers / Background Photos
Inappropriate
media may not be used as a screensaver or background photo. Presence of guns, weapons, pornographic
materials, inappropriate language, alcohol, drug, and gang related symbols or
pictures will result in disciplinary actions. Passwords are not to be used to
protect screensavers/ background photos.
3.5
Sound, Music, Games, or Programs
Sound must be
muted at all times unless permission is obtained from the teacher for
instructional purposes. Music is allowed on the Electronic Device and can be
used at the discretion of the teacher in class.
Internet
Games are not allowed on the Electronic Devices. If game apps are installed, it
will be by the St. Clair technology staff.
All
software/ apps must be district provided. Data Storage will be through apps on
the Electronic Devices, flash drives, and e-mails or on the school server
location.
3.6
Printing
Printing
will be available with the Electronic Device. Printing for the Electronic
Device will be provided through a printer within the Media Center. Students
will be given information and instruction on printing with the Electronic
Device at school. Printing criteria will be the same as if they are accessing
printers from one of the district computer lab workstations.
3.7
Home Internet Access
Students are allowed to set
up wireless networks on their Electronic Devices. This will assist them with Electronic Device use while at home. Printing at home will be allowed either by
hardwire or wireless, proper settings on the Electronic Device must be used,
see the Media Center for help.
4. MANAGING YOUR
FILES & SAVING YOUR WORK
4.1
Saving to the Electronic Device / Home Directory
Students may
save work to the home directory on the Electronic Device, It is recommended
students e-mail documents to themselves for storage on a flash drive or district
server. Storage space is available on the Electronic Device BUT it will NOT be
backed up in case of re-imaging.
It is the student’s
responsibility to ensure that work is not lost due to mechanical failure
or accidental deletion. Electronic
Device malfunctions are not an acceptable excuse for not submitting work.
4.2
Network Connectivity
The St. Clair
School District makes no guarantee that their network will be up and running
100% of the time. In the rare case that the network is down, the District will
not be responsible for lost or missing data.
5. SOFTWARE ON ELECTRONIC
DEVICES
5.1
Originally Installed Software
The software/ apps originally
installed by St. Clair must remain on the Electronic Device in usable condition and be easily accessible at all times.
From time to
time the school may add software applications for use in a particular course.
The licenses for this software require that the software be deleted from Electronic
Devices at the completion of the course. Periodic checks of Electronic Devices
will be made to ensure that students have not removed required apps.
5.2
Additional Software
Students are
not allowed to load extra software/ apps on their Electronic Devices. St. Clair
will synchronize the Electronic Device so that they contain the necessary apps
for school work. Students will not synchronize Electronic Devices or add apps
to their assigned Electronic Device, to include home synching accounts.
5.3
Inspection
Students may be selected at
random to provide their Electronic Device for inspection.
5.4
Procedure for Reloading Software
If technical
difficulties occur, the Electronic Devices will be restored from original
settings. Electronic Devices will also be restored if illegal software or
unapproved applications are installed. The school does not accept
responsibility for the loss of any software, documents, or data due to
restoration, re-formatting, or re-imaging.
5.5
Software Upgrades
Upgrade
versions of licensed software/ apps are available from time to time. Students
may be required to check in their Electronic Devices for periodic updates and
Synching.
6. Acceptable Use
The use of
the St. Clair School District’s technology resources is a privilege, not a
right. The privilege of using the technology resources provided by the St.
Clair School District is not transferable or extendible by students to people
or groups outside the District and terminates when a student is no longer
enrolled in the St. Clair School District. This policy is provided to make all
users are aware of the responsibilities associated with efficient, ethical, and
lawful use of technology resources. If a person violates any of the User Terms
and Conditions named in this policy, privileges may be terminated, access to
the School District technology resources may be denied, and the appropriate
disciplinary action shall be applied. The St. Clair School District’s Student
Code of Conduct shall be applied to student infractions.
o
Violations
may result in disciplinary action up to and including suspension/expulsion for
students. When applicable, law enforcement agencies may be involved.
6.1
Parent/ Guardian Responsibilities
Talk to your
children about values and the standards that your child (ren) should follow on
the use of the Internet just as you do on the use of all media information
sources such as television,
telephones, movies, and radio. Should you want
your student to opt out of having an Electronic Device, you will need to sign a
form indicating this and understand that your student is still responsible for
meeting the course requirements (this may take longer).
6.2
School Responsibilities
o
Provide Internet access and access to school
provided e-mail accounts assigned to students.
o
Provide Internet Blocking of inappropriate
materials as able.
o
Provide Antivirus protection
o
Provide network data storage areas.
o
These will be treated similar to school lockers.
St. Clair School District reserves the right to
review, monitor, and restrict information stored on or transmitted via
St. Clair School District owned equipment and to investigate inappropriate use
of resources.
o
Provide staff guidance to aid students in doing
research and help assure student compliance of the Acceptable Use Policy.
6.3 Student Responsibilities
o
Use computers/ devices in a responsible and
ethical manner.
o
Ensure Antivirus is up-to-date.
o
Obey general school rules concerning behavior
and communication that apply to Electronic Devices /computer use.
o
Use all technology resources in an appropriate
manner so as to not damage school equipment.
o
This damage includes, but is not limited to, the
loss of data resulting from delays, non-deliveries,
o
miss-deliveries or service interruptions caused
by the students own negligence, errors or omissions. Use of any information obtained via
St. Clair School District’s designated Internet System is at your own risk. St.
Clair School District specifically denies any responsibility for the accuracy
or quality of information obtained through its services.
o
Help St. Clair
School District protect the computer system/ device by contacting an administrator
about any security problems encountered.
o
Monitor any/all
activity on their account(s).
o
Turn off and
secure their Electronic Devices after they are done working to protect their
work and information.
o
If a student should receive e-mail containing
inappropriate or abusive language or if the subject matter is questionable, he/
she is asked to print a copy and turn it in to the office before deleting it.
Return their Electronic Devices to the Media Center at the end of each school
year. Students who graduate early, withdraw, are suspended or expelled, or
terminate enrollment at St. Clair Public School for any other reason must
return their individual school Electronic Devices on the date of termination.
6.4
Student Activities Strictly Prohibited
o
Illegal installation or transmission of
copyrighted materials.
o
Any action that violates existing Board policy
or public law.
o
Sending, accessing, uploading, downloading, or
distributing offensive, profane, threatening, pornographic, obscene, or
sexually explicit materials.
o
Use of chat rooms, sites selling term papers,
book reports and other forms of student work.
o
Messaging services-EX: MSN Messenger, ICQ, etc.
o
Internet/Computer Games.
o
Use of outside
data disks or external attachments without prior approval from the
administration Changing of Electronic Device settings (exceptions include
personal settings such as font size, brightness, etc.)
o
Downloading apps.
o
Spamming-Sending mass or inappropriate e-mails.
o
Gaining access to other student’s accounts,
files, and/or data.
o
Use of the
school’s internet/ e-mail accounts for financial or commercial gain or for any
illegal activity.
o
Use of anonymous and/ or false communications
such as MSN Messenger, Yahoo Messenger, etc.
o
Students are not
allowed to give out personal information, for any reason, over the internet.
This includes, but is not limited to, setting up internet accounts including
those necessary for chat rooms, e-bay, e-mail, etc.
o
Participation in credit card fraud, electronic
forgery or other forms of illegal behavior.
o
Vandalism (any
malicious attempt to harm or destroy hardware, software or data, including, but
not limited to, the uploading or creation of computer viruses or computer
programs that can infiltrate computer systems and/or damage software
components) of school equipment will not be allowed.
o
Transmission or
accessing materials that are obscene, offensive, threatening or otherwise
intended to harass or demean recipients.
o
Bypassing the St. Clair web filter through a web
proxy or VPN.
6.5
Electronic Device Care
o
Students will be
held responsible for maintaining their individual Electronic Devices and
keeping them in good working order.
o
Electronic Devices batteries must be charged and
ready for school each day.
o
Only labels or
stickers approved by the St. Clair School District may be applied to the
computer. Electronic Device sleeves furnished by the school district must be
returned with only normal wear and no alterations to avoid paying a sleeve
replacement fee.
o
Electronic Devices that malfunction and/or are
damaged must be returned to the Media Center. The School District will be
responsible for repairing Electronic Devices that malfunction under normal
usage.
o
Electronic Devices
that have been damaged from student misuse, neglect, or are intentionally
damaged will be repaired with total cost being borne by the student. Screen
breakage will be considered intentional, and the student can be held
responsible for replace cost of screen or unit. Electronic Devices that are
stolen must be reported immediately to the St. Clair School Office and the
Sheriff’s Department.
6.6
Legal Propriety
Comply with trademark and
copyright laws and all license agreements. Ignorance of the law is not immunity.
If you are unsure, ask a teacher or parent.
Plagiarism is a violation of
the St. Clair Code of Conduct. Give credit to all sources used, whether quoted or summarized. This includes all forms of
media on the Internet, such as graphics, movies, music, and text.
Use or
possession software not approved by the St Clair District, (i.e. hacking
software, P2P software,
encryption software etc) is strictly prohibited.
Violators will be subject to the conditions and/or penalties contained in the
St. Clair Student/Parent Handbook. Violation of applicable state or federal law
will result in criminal prosecution or disciplinary action by the District.
6.7
Student Discipline
If a student violates any
part of the above policy, he/she will be put on the following disciplinary steps:
o First offense – Student(s) will check in/ checkout
their Electronic Device from the help desk daily for three (3) weeks. In addition detention/ suspension or
expulsion may be issued.
o Second offense – Three (3) weeks of Electronic
Device privilege suspension (student is still responsible for all required
work) in addition detention/ suspension or expulsion may be issued.
o Third offense – Loss of Electronic Device
privilege for a length of time determined by the administration and the technology
coordinator. In addition detention/
suspension or expulsion may be issued.
7. PROTECTING &
STORING YOUR ELECTRONIC DEVICES
7.1
Electronic Device Identification
Student Electronic
Devices will be labeled in the manner specified by the school. Electronic
Devices can be identified in the following ways:
o Record
of serial number
o St. Clair
Inventory Control Label
7.2
Storing Your Electronic Devices
When
students are not using their Electronic Devices, they should be stored in their
lockers. Nothing should be placed on top of the Electronic Devices, when stored
in the locker. Students are encouraged to take their Electronic Devices home
every day after school, regardless of whether or not they are needed. Electronic
Devices should not be stored in a student’s vehicle at school or at home.
7.3
Electronic Devices Left in Unsupervised Areas
Under no circumstances should Electronic Devices be left in unsupervised areas. Unsupervised areas include the school grounds and campus, the commons, computer lab, locker rooms, library, unlocked classrooms, dressing rooms and hallways. Any Electronic Devices left in these areas is in danger of being stolen. If an Electronic Device is found in an unsupervised area, it will be taken to the Media Center or the office. A student will be charged $ 10 to retrieve their Electronic Device that has been turned in to the Media Center or the office due to not being supervised.
8. REPAIRING OR
REPLACING YOUR ELECTRONIC DEVICE COMPUTER
8.1
School District Protection
School
District Protection plan is available for students and parents to cover Electronic
Device replacement and/or repair in the event of loss, theft or damage. The
protection cost is $60.00 annually for each Electronic Device with a maximum
cost of $180.00 per family. This plan will include one replacement, additional
replacements will cost the student/parent the full value of an Electronic
Device (approximately $300). Parents will need to purchase this insurance
through the St. Clair Public School office before your student is allowed to
check out an Electronic Device.
NOTE:
Lost or
stolen Electronic Devices must be reported to the Public School office
within 24 hours.
Additionally a police report must be made and a
copy of the report must be given to the District for the policy to take
effect. At check-in time any item not
returned will be billed at replacement cost and is not covered by the policy
Damage to one screen is covered by the policy. Screen damage is the result of either the unit being dropped or having something dropped on it. After the first time the individual is responsible for the Electronic Device and will be financially responsible for the repair and/ or replacement cost of the unit. These may be waived at the discretion of the administration of St. Clair Public School.
8.2
Personal Home or Homeowners Coverage
Students or
parents may wish to carry their own personal insurance to protect the Electronic
Device in cases of theft, loss, or accidental damage. Please consult with your
insurance agent for details about your personal coverage of the Electronic
Device. You will need to show proof of insurance to the school before your
student(s) are allowed to check out an Electronic Device. Most insurances will
require a rider for electronics and only provide so much coverage and a higher
deductible.
8.3
Claims
All insurance
claims must be reported to the Public School Office. Students or parents must
file a police or fire report and bring a copy of the report to the principal’s
office before an Electronic Device can be repaired or replaced with School
District Protection.
9. COST OF REPAIRS
Students
will be held responsible for ALL damage to their Electronic Devices including,
but not limited to: broken screens, cracked plastic pieces, inoperability, etc.
Should the cost to repair exceed the cost of purchasing a new device, the
student will pay for full replacement value. Lost items such as sleeves and
cables will be charged the actual replacement cost.
ST. CLAIR SCHOOL DISTRICT ELECTRONIC DEVICES PROTECTION PLAN
The St. Clair School District recognizes that
with the implementation of the Electronic Device initiative there is a need to
protect the investment by both the District and the student/ parent. The
following outlines the various areas of protection: warranty, accidental damage
protection and insurance.
School District Protection
School District Protection is available for
students and parents to cover Electronic Device(s) replacement in the event of
theft, loss, or accidental damage. The protection cost is $60.00 annually for
each Electronic Device with a maximum cost of $180.00 per family. This plan
will include one replacement, additional replacements will cost the student/ parent
the full value of an Electronic Device (approximately $300) unless an
additional School District Protection plan is purchased. This additional
protection plan WILL NOT BE APPLIED to the $180.00 maximum. Parents will need
to purchase/ provide insurance to the St. Clair Public School Office before
your student is allowed to check out an Electronic Device. Included in the
protection is one screen replacement because of damage. Additional screen
replacements due to damage will be billed at $150 per time.
Personal Home or Homeowners coverage
Students or parents may wish to carry their own
personal insurance to protect the Electronic Device(s) in cases of theft, loss,
or accidental damage. Please consult with your insurance agent for details
about your personal coverage of the Electronic Device(s). You will need to show
proof of insurance to the school before your student(s) are allowed to check
out an Electronic Device.
No Insurance
You agree to pay for the repair/replacement of
the Electronic Devices at a cost not to exceed $300 should the Electronic
Device be stolen, lost or damaged in any way. A deposit of the full amount will
be provided before an Electronic Devices is checked out to your student.
Personal Insurance
You will cover the Electronic Devices under your
own insurance policy, you agree to pay the District the amount received from
your insurance company plus any additional amount needed to cover the Electronic
Device replacement not to exceed $300. Proof of the insurance will be provided
to the Public School before an Electronic Device is checked out to your
student. Most insurance only provide in home coverage. Your policy must provide
coverage wherever your student takes the Electronic Device (home, school, car, etc).
School District Protection
You choose to pay the School District an annual
protection payment for coverage of theft, loss or damage by fire/ flood water,
in the amount of $60.00. The family maximum will be $180.00 for family coverage
when there are three or more children in the Public School using Electronic
Devices. The $60.00 payment is non-refundable. This annual coverage begins upon
receipt of the payment and ends at the conclusion of each school year.
INTENTIONAL
DAMAGE: Students/ Parents are
responsible for full payment of intentional damages to Electronic Devices.
School In-House Warranty, Accidental Damage Protection, or School District Electronic
Devices Protection DOES NOT cover intentional damage of the Electronic
Devices.
ADDITIONAL INFORMATION: In cases of theft, vandalism and other criminal acts, a police report,
or in the case of fire, a fire report MUST be filed by the student or
parent for the protection coverage to take place. A copy of the police/ fire
report must be provided to the principal’s office.
St. Clair Public School
Student Pledge for Electronic Devices Use
1.
I will use my Electronic
Device in ways that are appropriate, are educational and meet St. Clair
expectations.
2.
I will take good care of my Electronic Device.
3.
I will never leave the Electronic Device
unattended.
4.
I will never loan out my Electronic Device to
other individuals.
5.
I will know where my Electronic Device is at all
times.
6.
I will charge my Electronic Devices’ battery
daily.
7.
I will keep food
and beverages away from my Electronic Device since they may cause damage to the
device.
8.
I will not disassemble any part of my Electronic
Device or attempt any repairs.
9.
I will protect my Electronic Device by only
carrying it while in the case provided.
10.
I will not place decorations (such as stickers,
markers, etc.) on the Electronic Device. I will not deface the serial number
sticker on any Electronic Device.
11.
I understand that
my Electronic Device is subject to inspection at any time without notice and
remains the property of the St. Clair School District.
12.
I will follow the
policy outlined in the Electronic Device Handbook and the Use of
Technology Resources Policy while at school, as well as outside the
school day.
13.
I will file a police report in case of theft,
vandalism, and other acts covered by insurance.
14.
I will be responsible for all damage or loss
caused by neglect or abuse.
15.
I agree to return the Electronic Device, case,
and power cord in good working condition.
I agree to the stipulations set forth in the
above documents including the Electronic Device Policy, Procedures, and
Information; the Acceptable Use Policy; Electronic Device Protection Plan and
the Student Pledge for Electronic Device Use.
Individual school Electronic Devices and
accessories must be returned to the St. Clair Media Center at the end of each
school year. Students who graduate early, withdraw, are suspended or expelled,
or terminate enrollment at St. Clair for any other reason must return their
individual school Electronic Device on the date of termination.